Guide to VCV platform
Here we will show you how to work with the VCV platform. We will tell you how to create a job vacancy and a landing page, how to send invitations to candidates and watch their video responses. Join us and enjoy!


Guide to VCV platform
Here we will show you how to work with the VCV platform. We will tell you how to create a job vacancy and a landing page, how to send invitations to candidates and watch their video responses. Join us and enjoy!


How to create a job vacancy
After logging in to your account, you can manage your job vacancies in the "Vacancy" section. In order to create a job vacancy you need to push the "Create" button or to click on an existing one to modify it. When creating a new vacancy you need to choose a vacancy language and its title. The vacancy language can be chosen once and only in this stage.
How to create a job vacancy landing page
In the "Vacancy" tab choose a job for which you want to create a landing page. On the upper left corner you will see a menu that will help you to navigate through the job vacancy stages. In the "General" subsection you can create or change the job vacancy title. You can also manage your applicant's journey by adding/eliminating certain stages. Also you can set up the following parameters of the job vacancy:

  • "Anti cheating" feature for your assessment part

  • "Speech to text", "Emotion Recognition" and "AI Competence" for your video interview part

  • Country of the job vacancy

  • Allowance/prohibition of the re-registration of candidates

  • Obligatory/optional request of CV

  • Registration closure

  • Job vacancy response closure

In the "Landing Page" subsection, you can manage your landing page settings. Add an introductory photo/video of your company; the uploaded photo will be displayed in social media when you post a link to the landing page. This image/video is the first thing that a candidate can see, so it shapes first impressions about your company. Therefore, make sure that it's eye-catching and attractive.

Create a job vacancy description. Tell a candidate more about the company's values and vision - these are things that increase a candidate's motivation. Don't restrict yourself only with text; add your team photos or videos.

Customize your landing page link. Make it easy to remember and search. You can easily copy your landing page link or preview it in a new tab.
How to create an application form/cutting off questionnaire
In the "Application Form" subsection, you can create a simple questionnaire/survey for a candidate. You can rename the stage name and add a description for it. After, you can create a questionnaire/survey by adding new questions with different response options.

You can also include a cutting off option in case a candidate does not meet your stated requirements. A candidate will automatically receive a rejection email that can be edited in "Email Templates" subsection. If candidates meet all the stated requirements they will be able to proceed further to the assessment stage.
How to create a test
In the "Test" subsection you can create an assessment of any complexity. Here, you can also change the stage name and its description, add question randomization so that each applicant receives a unique bundle of questions, and set a 'pass' mark. You can create questions in text, photo or audio format.
How to create a video interview
In the "Video Interview" subsection you can add text or video questions for an applicant who will give a video response to it. Here, you can also allow candidates to re-record their video response and set a short/long/no time limit for preparation. The time limit for a candidate's response can also be customized.
How to set up other job vacancy settings
In the "Competence" subsection you can manage the way you rate and assess a candidate according to the competencies created in this subsection. You can add a name and description of competencies, the way it is displayed and an evaluation scale.

In the "Access" subsection, you control access to the job vacancy, add/remove users, edit their rights by assigning only view rights, editing rights of the highest administrator rights.

In the "Invitation templates", you can edit the video interview invitation email by providing a general introductory note where you can insert different variables to make it easy for mass emailing. You can also edit the description of each stage to make a candidate familiar with the format.

In the "Email templates" subsection you can manage your email templates, add/remove them, edit the subject and email body text, and turn the automatic emails off.
How to invite candidates personally
By switching to the "Invitations" tab, you can manage your candidate's job vacancy invitations. You can either invite candidates manually by typing in their full name and emails, or if you have a formed database of applicants you can send out emails by clicking "Invite". There you can download a spreadsheet template for your database, add relevant applicants and upload your database file.
How to view candidates' responses
By switching to the "Responses" tab you can access the candidates' responses and filter them according to the job vacancy name or its hiring status. By clicking to one of the candidates you will access a candidate profile with the responses to each of the job vacancy stages. Here all the information regarding job applicant's results can be found: application form responses, test results with the percentage of correct answers and the video interview itself. Also, here you can share a candidate's results with your colleagues by sending them an email with a candidate's profile or sharing a link to it.

In "Comments" you can leave comments regarding a chosen applicant and see those of your colleagues.

In "Competencies" you can rate a candidate's performance in accordance with the parameters that you have set up earlier and see an average score.
How to conduct a live interview
In the "VCV Live" tab you can create a room with a shareable link, setup time and date of the live interview and invite the final candidates.

How to access your analytics
In the "KPI and Analytics" tab you can see your recruitment performance. Analyzing the existing data platform produces useful insights such as conversion rate, average hiring time, and etc. You will also be able to evaluate the performance of each recruiter and track the amount of applications for each stage.